Creating Validation Stickers and e-Validations

EXPLORE MORE

Questions?

Call:
585-276-3799
or 585-275-1482
Email:
parking@ngskmc-eis.net

Resources:

Creating Parking Validations and Stickers
Medical Center Lots Only

Departments can create parking validations online. Validations are only valid in the following Medical Center lots:

Lot 13 – Hospital Garage
(use the Spark platform to create validations)
Lot 8 – Medical Research Building (MRB)
(use the Spark platform to create validations)
Lot 14 – Saunders Research Building (SRB)
(use the Spark platform to create validations)

Validations expire after one year. Departments are billed for only validations that have been used. Payment is via a journal entry to the department account. Validations are intended for patient and visitor use only. Use of validations by an employee may result in a citation.

Instructions

You’ll need a username and password to log into Spark, the University’s validation system. If you need credentials, complete the Validation Access Request Form.

If you already have a username and password, log into Spark.
On the left-hand column, choose either e-Validations or Stickers as a validation option. (Coupons are unavailable at this time.)
- eValidations
  - select if you’d like to validate an entry ticket
- Stickers
  - select if you’d like to print out a batch onto sticker labels
Follow the instructions below to create validations. Find instructions for changing the date and time format in Spark here.

eValidations

eValidations are used to validate visitors’ tickets as they leave your department. To create an eValidation, select the e-validation option in the left-hand column.
If your visitor has an entry ticket issued by the parking garage, you can enter the 8-digit ticket number in the space where it says Ticket.
Then click the blue search button to search for the entry ticket.
Next, select the 8-digit ticket number you just entered.
Select your HRMS department name in the Company field.
In the Sub-company field, carefully choose the correct one as this field is used for billing purposes.
Next select the validation type, which is pre-filled.
You may type reminders in the optional Notes field for your future reference.
Then click the blue Validate ticket button in the bottom right corner of the screen.
A notification in the bottom right of the screen will confirm that a validation has been applied to the entry ticket.

Stickers

To create sticker validations, select the Sticker option in the left-hand column.
In the top right of the screen click the Create Sticker button. This will take you to the page where you can create validation stickers.
The Parking Lot field is pre-filled with the University of Rochester, which includes MRB, SRB lots and the hospital garage.
Select your HRMS department name in the Company field.
In the Sub Company field, carefully choose the correct one as this field is required for billing purposes.
For Batch Name, enter the Sub Company name that you selected in the previous step. This name will be printed on the validation sticker.
Next, select the Validation Type, which is pre-filled.
Enter the number of validation stickers you would like to print in the Quantity field. Keep in mind there are 40 validation stickers on each sheet.
Several fields that should not be changed, including Advance Usage, Valid from and to dates, Days of the Week, and Start and End Times.
You may type reminders in the optional Notes field for your future reference.
Click the blue Create button at the bottom right-hand corner of the screen.
You should see a green banner that says your request has been created successfully.
You will see a list of your validation requests. The most recent batch of validations will be at the top of the list.

PRINTING STICKERS

To print stickers, select the batch you would like to print, then click the printer icon near the top right. You might be required to allow popups before you can print.
You should see a blue banner that says the stickers are being processed.
Processing only takes a few seconds. Afterward, the sheet of validations will open in a new window as a .pdf.
Print the validations on sticker paper with 2″w x 1″h labels, 40 per sheet. Sticker paper can be ordered here: Uline Laser Labels – White, 2 x 1″ S-20133 – Uline
or here: 2 x 1 Rectangle Barcode Labels – Amazon
To use the sticker, peel one off and place it on a visitor’s entry ticket inside the STICKER HERE box.

Video Tutorial and Step-By-Step Instructions

Download step-by-step instructions or watch the video tutorial below.

FAQs

Where can I order labels to print stickers?

Print the validations on sticker paper with 2″w x 1″h labels, 40 per sheet. Sticker paper can be ordered from Uline or Amazon:
Uline Laser Labels – White, 2 x 1″ S-20133 – Uline

2 x 1 Rectangle Barcode Labels – Amazon

If you choose not to order from Uline or Amazon, be sure to use labels that are 2″w x 1″h with 40 per sheet.

Will the validated tickets have a unique bar code? How will the department be charged?

Each validation has an individual QR code. Departments. will be charged for all validations used in a month through an automatic journal entry to the department account.

What if I use multiple FAOs?

If you use multiple FAOs you will need to complete a request for each one.

If I want to validate the entry ticket, where do I find the ticket number?

The 8-digit ticket number can be found on the visitor’s entry ticket.

The person that used to generate validations is no longer in the department. How do I go about getting access?

Complete the Validation Access Request Form. and type in the person’s name you are replacing under ‘Comments’.

How do visitors use parking validations?

Visitors with sticker validations should scan the barcode upon exiting the lot.

If an eValidation was applied to the ticket, the gate arms will raise automatically. In this case, the visitor will not need to scan their ticket.

Printable instructions for visitors may be downloaded here.

Navigation Sidebar

Questions?

Resources: